Subject: Paper and presentation approval

From: [email-masked] (David Winningham)
Date: Fri, 27 Sep 91 09:42:13 CDT

Attached are the instructions for gaining approval for UARS papers, presentations, etc. The next forwarded 
message indicates we are to start now. My secretary, Judy McMillin, will do the administrative work on 
this for me. Please submit the info to her for the papers for the Fall AGU so that I can fulfill the 
rules. Judy's email is  [email-masked]    . 

Dear Science Team Members:

As was requested at the Florida meeting, here is an electronic
version of the presentation material on the proposed notification
and approval process for studies, presentations, and papers.  We
should start using the process now, although a formal agreement
on it will await the next team meeting.

The following items are covered here:  
  Section A - a brief summary of the approach
  Section B - a description of the proposed policy and some issues
  Section C - outline of the planned implementation
  Section D - a description of the standard E-mail message format 
              for use in the notification/approval process and the 
              list of standard parameter mneumonics
  Section E - a sample E-mail message
  Section F - a sample summary file

Please let me know if you have any problems/questions/etc.

Bob Seals

A.  UARS SCIENCE STUDIES/PRESENTATIONS/PAPERS - APPROACH

   DEFINE & INCORPORATE BOTH NOTIFICATION & APPROVAL PROCEDURES

   KEEP IT SIMPLE AND USE EXISTING VAX/VMS CAPABILITIES
      - MAIL SYSTEM
      - DIRECTORY AND FILENAME CONVENTIONS

   PROVIDE SUMMARY INFORMATION

   ALLOW BASIC SEARCHING CAPABILITIES
      - BY STATUS:  APPROVED, PENDING
      - BY TYPE:  STUDIES, PRESENTATIONS, PAPERS
      - BY PI, BY PARAMETER, BY TIME

B.  NOTIFICATION AND APPROVAL - PROPOSED POLICY

           CATEGORY                         POLICY
           --------                         ______
    IA.  PI/PIs with own data         - PI/PIS agree
                                      - Lead PI submits notification

    IB.  Member of PI team with       - PI approves
         own data                     - PI submits notification

    IC.  Members of multiple PI       - PIs approve
         teams with own data          - Lead PI submits notification

   IIA.  PI/PIs with other UARS data  - PI/PIs agree
                                      - Lead PI submits approval request
                                      - Science Team approves/disapproves

   IIB.  Members of PI team(s) with   - PI/PIs approve
         other UARS data              - Lead PI submits approval request
                                      - Science Team approves/disapproves

   ISSUES:  - DELEGATION TO ALL PIs OF APPROVAL FOR WORK WITH THEIR OWN
              DATA
            - DOES APPROVAL OF A STUDY GIVE APPROVAL OF RESULTING
              PRESENTATIONS/PAPERS?
            - ACTIVE APPROVAL VS. APPROVAL BY EXCEPTION

C.  PROPOSED NOTIFICATION & APPROVAL IMPLEMENTATION

   SPECIAL ACCOUNT ON CDHF - SCI
      - WORLD READ ACCESS
      - INFO FOR SCIENCE TEAM APPROVAL E-MAILED TO ALL PIs

   PI NOTIFICATIONS AND APPROVAL REQUESTS VIA STANDARD E-MAIL
   MESSAGE TO SCI
      - PROVIDES INFORMATION FOR SUMMARY & NOTIFICATION FILES
      - FORWARDED TO ALL PIs FOR APPROVAL IF REQUIRED

   SCI ACCOUNT STRUCTURE
      - APP SUBDIRECTORY FOR APPROVED ITEMS
      - PEN SUBDIRECTORY FOR PENDING ITEMS
      - EACH SUBDIRECTORY HAS .SUM FILE FOR EACH TYPE
          (I.E., STU.SUM, PRE.SUM, PAP.SUM)
      - UNIQUE FILE FOR EACH ITEM (I.E., PRE_JWW.1) WITH
        POINTER IN .SUM FILE

D.  E-MAIL MESSAGE FORMAT

   SEND TO CDHF1::SCI

   IN THE SUBJECT FIELD
      - UARS TYPE (STUDY, PRESENTATION, OR PAPER) AND CATEGORY
        (IA, IB, IC, IIA, OR IIB)

   IN THE TEXT FIELD
      - A STANDARD HEADER (SEEL BELOW)
      - A SUBSTANTIAL ABSTRACT OF THE WORK WHICH INCLUDES DECSRIPTION
        OF UARS DATA USED (BOTH WHAT DATA SETS AND THE SCOPE OF DATA 
        INVOLVED)

   STANDARD HEADER (UP TO TEN LINES OF 80 COLUMN TEXT)
     
      * Sponsoring PI/PIs          * UARS investigations from
                                     which data is involved
      * Parameters (see below)
      * Title
      * Authors (presentations or papers) or principal participants
        (studies) with the lead person first
      * General Info (for presentations include the name & date of
        the conference; for papers, include the journal name)
  
   LIST OF PARAMETERS FOR HEADER (USE ALL THAT APPLY)
      - UARS Level 3 subtypes:  ALT (geometric altitude); TEMP;
          TEMP_R (rotational temperature); O3; H2O; CO; CH4; N2O;
          NO; NO2; HNO3; N2O5; CLONO2; CLO; HCL; CF2CL2; CFCL3;
          HF; AEROSOL; WIND
      - INST for instrument descriptions; CAL for calibration;
        ALGM for algorithm descriptions; MAP for mapping; VAL for
        validation; others?

E.  SAMPLE E-MAIL MESSAGE

   TO:  CDHF1::SCI
   FROM:  MLSRAC::JOE
   SUBJECT:  Presentation/IA
   TEXT:
   * Waters, J.   * MLS
   * INST
   * The UARS Microwave Limb Sounder Experiment
   * Waters, J.; Barath, F.; Cofield, R.; Elson, L.; Flower, D.;
     Froidevaux, L.; Jarnot, R.; Lau, G.; Perun, V.; Pickett, H.;
     Read, W.; Voge, C.; Wilson, W.
   * AMS Conference on the Middle Atmosphere, January 1992

   The Microwave Limb Sounder (MLS) experiment on the NASA Upper Atmosphere
   Research Satellite (UARS), scheduled for launch in fall 1991, is the
   first use of microwave limb sounding from orbit to study Earth's
   atmosphere.  Primary measurement objectives are ClO (~20-45 km), O3 
   (~15-80 km), H2O (~15-85 km), temperature (~30-60 km), and pressure
   (~30-60 km).  The ClO measurement on a global scale by MLS is important
   for understanding and monitoring chlorine depletion of stratospheric
   ozone.  The simultaneous measurements of O3, temperature, and H2O
   provide additional information on the stratosphere and mesosphere, and
   pressure measurements provide the vertical reference for composition. 
   All measurements are made continuously at all times of day and night,
   including in the presence of polar stratospheric clouds which trigger
   ozone depletion at high latitudes.

F.  SAMPLE SUMMARY FILE FOR APPROVED PRESENTATIONS - [SCI.APP]PRE.SUM

   PRE_JWW.1
     * Waters, J.   * MLS
     * INST
     * The UARS Microwave Limb Sounder Experiment
     * Waters, J.; Barath, F.; Cofield, R.; Elson, L.; Flower, D.;
       Froidevaux, L.; Jarnot, R.; Lau, G.; Perun, V.; Pickett, H.;
       Read, W.; voge, C.; Wilson, W.
     * AMS Conference on the Middle Atmosphere, January 1992
   PRE_JWW.2
     * WATERS, J.  * MLS
     * O3  CLO
     * Upper Atmosphere Research Satellite (UARS) Microwave Limb
       Sounder (MLS) Constituent Retrievals:  Capabilities and
       Initial Results
     * Froidevaux, L.; Read, W.; Lungu, T.; Fishbein, E.; Waters, J.
     * AMS Conference on the Middle Atmosphere, January 1992
   PRE_JWW.3
     * Waters, J.  * MLS
     * ALGM  MAP
     * Upper Atmosphere Research Satellite (UARS) Microwave Limb Sounder
       (MLS) Mapping:  Validation, Early Results, and Applications
     * Elson, L.; Froidevaux, L.; Waters, J.
     * AMS Conference on the Middle Atmosphere, January 1992

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